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How to Export & Import Outlook Signatures on Windows

Do you have a lot of signatures in Outlook? Follow the steps in this guide to export and transfer Outlook signatures to a new computer.

Whether it’s for work or personal use, Outlook is the most popular desktop email client thanks to its extensive feature set. One of the most useful features of Outlook is the ability to create personalized email signatures which add a bit of personality and professional touch to all your outgoing emails.

However, if you’ve recently switched to a new computer or need to use Outlook on another device, rather than creating all the signatures from scratch, you can transfer Outlook signatures to that new computer in just a couple of clicks. In this quick and easy tutorial, I will show you how to export Outlook signatures and then how to import them on a new PC.

Let’s get started.

Export Outlook signatures on Windows

To copy Outlook signatures to a new computer, you must export them first. Follow the below steps:

  1. Open the Run window (Win + R).
  2. Type %appdata%\Microsoft in the blank field.
  3. Click on Ok.
  4. Right-click on the Signatures folder.
  5. Select the Copy option.
  6. Paste it in a folder of your choice (Ctrl + V).
  7. With that, you’ve exported all Outlook signatures.
copy the signatures folder to export outlook signatures

Export an individual Outlook signature

To export an individual Outlook signature, go to the %appdata%\Microsoft folder and open the Signatures folder. Here, you will see all your signatures with unique names. Now, find the Outlook signature you want to back up, select all the files with the same name, and press Ctrl + C to copy them. Next, go to a folder of your choice and press Ctrl + V. With that, you’ve exported a single signature from Outlook.

Import Outlook signatures on Windows

Follow the steps below to import Outlook signatures:

  1. Open the exported Signatures folder.
  2. Copy all the signature files in it.
  3. Press Win + R to open the Run window.
  4. Type %appdata%\Microsoft in the Run window and click Ok.
  5. Press Ctrl + V to transfer signatures.
  6. Close the File Explorer window.
  7. With that, you’ve copied Outlook signatures to a new computer.

If you want to transfer an individual signature, open the exported signatures folder and only copy the signature files you want to transfer and paste them into the Outlook signatures folder. In total, each signature has three files. So, copy all three files.

As you can see, it’s pretty easy to copy signatures from Outlook to another PC. I hope this little tutorial helped you in transferring Outlook signatures.

If you are stuck or need help, send an email, and I will try to help as much as possible.

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