How To Save Email as PDF in Windows 11

Learn the simplest ways to save any email as a PDF in Windows 11 using Outlook, Gmail, and Thunderbird.

Email is an indispensable communication tool used daily for personal, professional, and business purposes. It’s not often, but there will be times when you might want to save an email as a PDF document. For example, you might receive an invoice as an email instead of an attachment, or save your customer support chat history. The good thing is that, no matter the email client you are using, you can save any email as a PDF in Windows 11. All you have to do is select the “Print” option, then use the “Microsoft Print to PDF” printer to save the email as a PDF.

In this quick and easy guide, I will show you the steps to save any email as a PDF using Outlook (included for free in Windows 11), Gmail (web-based), and the Thunderbird email client. Let’s get started.

Save Email as PDF Using Outlook App

1. Open the Start menu by pressing the “Windows key”.
2. Search and open “Outlook“.
3. Select the email that you want to save as a PDF.
4. In the email body, click the “Actions” icon (three horizontal dots).
5. Select the “Print” option.
6. Select “Microsoft Print to PDF” from the “Destination” dropdown menu.
7. Click the “Print” button.
8. Type a name in the “File name” field.
9. Click the “Save” button.

Save email as PDF in Outlook (Web-based)

If you want to export an email to PDF from Outlook.com, follow these steps.

1. Go to the Outlook website (outlook.com).
2. Select the email to export.
3. Click the “Actions” (…) icon on top of the email body.
4. Select the “Print” option.
5. Outlook might show a preview of the print email. Click the “Print” button in the top left corner.
6. Select “Microsoft Print to PDF” from the “Destination” dropdown menu.
7. Click the “Print” button.
8. Type a name in the “File name” field.
9. Click the “Save” button.

Save Email as PDF in Gmail

If you use the Gmail website to access your email, you can save an email as a PDF directly from there too. Here is how.

1. Go to the Gmail website (gmail.com).
2. Log in to your email account.
3. Select the email you want to export to PDF.
4. Click the “Actions” (⋮) icon on the top right corner above the email body.
5. Select the “Print” option.
6. Select “Microsoft Print to PDF” from the Destination dropdown menu.
7. Click the “Print” button.
8. Select a folder to save the file.
9. Type a name in the “File name” field.
10. Click the “Save” button.

That is it. With that, Gmail will save the selected email as a PDF in the folder you chose. You can open the saved PDF document via File Explorer.

Save Email as PDF Using Thunderbird Email Client

1. Press the “Windows” key to open the Start menu.
2. Search and open “Thunderbird“.
3. Open the email that you want to save as a PDF.
4. Click the “More” option at the top of the email body.
5. Select the “Print” option.
6. Select “Microsoft Print to PDF” from the “Destination” dropdown menu.
7. Click the “Print” button.
8. Type a name in the “File name” field.
9. Click the “Save” button.

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That is all. It is that simple to save any email as a PDF document. If you have any questions or need help, comment below. I’ll be happy to assist.

Good to read: How to add or delete an email account in Outlook.