How to Save Email as PDF in Windows 10 & 11

Want to quickly export an email to PDF in Windows 10 or 11? Follow these simple steps to save an email as a PDF in Windows 10 and Windows 11.

Ever since its introduction, email has become an indispensable tool for all kinds of communication. This is true even when we have instant access to vastly superior communication methods and platforms. It doesn’t matter whether the use case is personal, professional, or business; email communication works for everything. That is one of the reasons why it has become so popular over the decades. Almost every important communication is done via email.

Given the importance and wide usage of email, it is only natural that you might want to save email as a PDF. This is especially true for important communications. For example, maybe you want to save an important communication from your bank or a chat from a product representative or customer support for future reference.

Thankfully, many email clients and email services support saving the email as PDF. You just need to know how to do it.

I will show you how to save an email as a PDF using the Windows Mail app or from the Gmail website in this quick and straightforward guide. Depending on your use case, follow the method you like.

Save email as PDF in Windows Mail app

If you are using the Windows Mail app, follow these steps to export email to PDF.

1. Open the Start menu.
2. Search and open the “Mail” app.
3. Open the email account and select the email to save as a PDF.
4. Click the “Actions” (…) icon on the top right corner of the email page.
5. Select the “Print” option. You can also press “Ctrl + P.”
6. Select the “Microsoft Print to PDF” option from the Printer dropdown menu.
7. Click the “Print” button.
8. Select a folder to save the PDF.
9. Type a name in the “File name” field.
10. Click the “Save” button.

As soon as you hit the Save button, the Mail app will export the email as a PDF. If you open the File Explorer and go to the folder you selected earlier, you will find a new PDF document with the email content.

Save email as PDF in Gmail

If you use the Gmail website to access your email, you can save an email as a PDF directly from there. Here is how.

1. Go to the Gmail website (gmail.com).
2. Log into your email account, if necessary.
3. Select the email you want to export to PDF.
4. Click the “Actions” (⋮) icon on the top right corner above the email body.
5. Select the “Print” option.
6. Select “Microsoft Print to PDF” from the Destination dropdown menu.
7. Click the “Print” button.
8. Select a folder to save the file.
9. Type a name in the “File name” field.
10. Click the “Save” button.

That is it. With that, Gmail will save the selected email as a PDF in the destination you chose. You can open the PDF document via File Explorer.

Save email as PDF in Outlook

If you want to export an email to PDF from Outlook.com, follow these steps.

1. Go to the Outlook website (outlook.com).
2. Select the email to export.
3. Click the “Actions” (…) icon on top of the email body.
4. Select the “Print” option.
5. Outlook might show a preview of the print email. Click the “Print” button on the top left corner.
6. Select “Microsoft Print to PDF” from the “Destination” dropdown menu.
7. Type a name in the “File name” field.
8. Click the “Save” button.

As soon as you do that, the email is saved as a PDF in the destination you chose in step 7.

That is all. It is that simple to save an email as a PDF in Windows.

I hope that helps.

If you are stuck or need some help, comment below, and I will try to help as much as possible.

Related: How to add or delete email account in Windows Mail app.