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How to Convert and Save Outlook Email to PDF

Need to save an email as a PDF for safekeeping or sharing offline? Here’s how to convert and save outlook email as PDF.

For many, Outlook is the application when it comes to managing emails. This is especially true when it comes to professional and office environments. A few reasons why Outlook is so popular is due to its ease of use, a multitude of features, security, and widespread support. Not only that but Outlook is completely integrated into the Office suite and is interoperable between other Office programs like Excel, PowerPoint, etc.

Depending on how you configured the Outlook application, as soon as you open an email, it will download and display the email. Once downloaded, you can open it again even if you are offline. This is very helpful in a lot of situations. In addition to offline emails, there might also be times where you need to convert Outlook email to PDF. This allows you to save the email for offline use and even share it in a universally compatible format. You can also use the PDF to print out the email as needed even without having access to your Outlook app.

In case you are wondering, we can use Outlook’s “Print” option to convert and save email as a PDF document. So, without further ado, let me show you the steps to convert and save outlook email to PDF.

Outlook email to PDF

To convert Outlook email to PDF, follow the steps listed below. As I said before, you can do it using the Outlook’s Print action.

  1. Open Outlook.
  2. Open the email you want to save as a PDF.
  3. Click on the “Menu” icon in the email panel.
  4. Select the “Print” option from the list.
  5. Click on the “Print” option again.
  6. Select the destination as “Save as PDF”.
  7. Click on the “Save” button.
  8. Select a destination place, name the file, and click the “Save” button.

First, open the Outlook application. On Windows, you can do that by searching for it in the Start menu. If Outlook is pinned to your taskbar, you can click on it too.

After opening the Outlook application, open the email you want to save as a PDF. In the email panel, click on the “Menu” or “more options” icon (three horizontal dots) and then click on the “Print” option.

If you see another confirmation window, click on the “Print” option again.

Now, select the Destination as “Save as PDF” and click on the “Save” button. This is the option that lets you convert and save Outlook email as PDF.

Select the folder where you want to save the PDF file, name it, and click on the “Save” button.

As soon as you click on the save button, Outlook will automatically convert the email to PDF and saves it to the disk. If the email has any downloadable content like images, Outlook will try to download and include them in the PDF.

That is all. It is that simple to convert Outlook email to PDF. If you are stuck or need some help, comment below and I will try to help as much as possible.

If you like this article, check out How to Enable Outlook Read Receipt Feature and How to Enable Dark Mode in Outlook 2019 & 365

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