How to Connect a Wireless Printer to Windows 10 Over Network

Nowadays, almost all printers come with wireless connectivity. This enables you to print stuff on your printer over the network. If you are like me who hates clutter and cables, this is a pretty good feature as you can keep your printer on a dedicated desk away from your computer and still print documents as and when needed. Let me show you how to add a wireless printer to Windows 10 in quick and simple steps.

Connect to Wireless Printer on Windows 10

There are mainly two steps to connect a wireless printer to Windows. The first step is to connect the wireless printer to a wifi network. Next, connect your computer to the same Wi-Fi network. Let me guide me through the steps.

Step #1: Connect Printer to Wi-Fi Network

There are many ways to connect a printer to the Wi-Fi network. The easiest way is to use the WPS functionality in your Wi-Fi router. Most Wi-Fi routers have a dedicated WPS button that lets you connect wireless devices by pressing the button.

Note: Each printer and Wi-Fi network is different. So, I’m giving you general directions. If you are ever stuck, consult the printer and/or Wi-Fi router manual for specific instructions.

Option #1: To start off, see if your printer has a wireless button. Press the wireless button and then press the WPS button on your Wi-Fi router. If you see a prompt in the printer screen, accept it by selecting Ok or something similar.

Option #2: If your Wi-Fi or printer has no WPS functionality, then use the printer menu to scan for the Wi-Fi network and connect to it by entering the Wi-Fi password. Most printers have a basic settings screen so this shouldn’t be that hard. If necessary consult the user manual.

After connecting the printer to your Wi-Fi network, we can add it to the system. Before proceeding, note down the printer IP address. You can generally get it from the printer menu or by open the Wi-Fi admin page and going to the DHCP client list. The printer IP address is helpful for troubleshooting purposes.

Step #1: Connect Wireless Printer to System

1. Connect your system to the same Wi-Fi network as the printer. Simply put, your computer and printer should be on the same local network.

2. Next, open the PC Settings app and go to “Devices -> Printers & Scanners” page. Here, click on the “Add a printer or scanner” button appearing on the right page.

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3. This action will prompt Windows to scan and find any new devices. If the printer is in the same network, you should see your printer in the found devices list.

If your printer isn’t listed, you can add it manually. Click on the “The printer that I want isn’t listed” link. Now, select the “Add a printer using a TCP/IP address or hostname”, click Next and enter the printer IP address.

4. Select the listed printer and click on the “Add Device” button.

Windows will automatically download any necessary drivers and configure the printer. After installing, you can use the wirelessly connected printer as you would a normal wired printer.

That is it.

If you are facing problem then I would recommend you run the troubleshooter. To run the printer troubleshooter, go to “Update & Security -> Troubleshoot” in the PC Settings app. On the right panel, find the Printer option and click on it. Follow the troubleshoot wizard.

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If you like this article, do check out how to add a printer to the Send To menu for quick printing.

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